How Email Outreach Strategies Help to Build Backlinks

Posted on Jan 10, 2023
backlink database

Link building is one of the proven strategies to boost business and sales. There are numerous strategies for link building. Some are better than others, but just a few have proven to be long-term successes. Email outreach is one of these tactics and a sound backlink database can be created with email outreach. 

The best strategy to obtain backlinks is to contact the most prominent blogs in your field directly. Reaching out to these blogs and obtaining backlinks from them, on the other hand, might be a daunting undertaking. This is where email outreach comes in. Email outreach, for example, is increasingly used to develop meaningful and high-quality links. Email marketing is still one of the most successful tactics for link building. And, if done well, it may be extremely profitable.

What is Email Outreach?

Email outreach is the process of sending tailored email marketing campaigns to potential audiences to obtain a backlink database. White hat link-building services ensure that you will receive high-quality links from relevant websites and can increase the website traffic. They allow you to develop your authority and increase your business outcomes by assisting you in generating links that adhere to search engine requirements. As a result, Google ranks your website higher in search results.

Popular Email Outreach Strategies

1. Research Your Prospects  

The first and most critical step is to learn more about your prospective client. It’s not just about their contact information either. You’ll find it challenging to delve deeper into your prospect’s hobbies at this time. Even though it is time-consuming you must have all of the necessary information before sending an email. If you send them an email that they might not like, it will be difficult to win their approval. 

If they don’t find what they’re looking for, they can reject your offer, regardless of how smart your email is. Investigating your prospects ensures that they have the potential to collaborate with you and helps to save time for both. You can begin by reviewing your prospect’s “About Us” website or their social media pages. Personalized emails offer a 20% greater response rate than bulk emails.

2. Targeting Potential Audience 

Targeting is an essential component of every successful email outreach effort since it ensures that the emails you send reach the intended recipients.

By sending emails to the relevant audience,

1. You can enhance your conversion rates.

2. You can limit your audience to individuals who are truly interested in what you have to offer.

3. You can save time and effort by excluding folks who are unlikely to be interested in your product or service.

4. You can construct targeted communications that will aid in the development of relationships with the appropriate people.

Here are a few actions you should follow to target the proper folks

1. Understanding Your Niche – Understanding your niche and the industry in which you trade is critical for a successful link-building strategy. This will allow you to locate possible partners who can help advertise your company or link back to your website.

2. Identifying Potential Prospects – Once you’ve determined the type of audience you want to reach, begin looking for suitable prospects who can assist you in building backlinks.  You can search for websites in your field using various tools, or you can utilise social media platforms like Twitter and LinkedIn to identify people who are interested in collaborating with you.

3. Examine for Broken Links – Looking for broken links on other websites is the most effective technique to locate websites to contact. Broken links are effectively dead sites, and the website owner may be interested in replacing them with your link to provide a better experience for their visitors. 

4. Verify Competitor Backlinks – A backlink analysis and creating a backlink database can be quite useful if you want to determine which websites are linking to your rivals. For this task, you can evaluate other websites and use tools like Ahrefs and Semrush. You’ll gain a better grasp of the kinds of websites that might be interested in linking to your company by doing this.

5. Choose the Right Person to Reach Out – It is not sufficient to find the ideal website to request backlinks from. Finding the right individual to assist you in establishing such ties will also be necessary. You can do this by looking up the personnel of the companies or the website’s owner on LinkedIn, or by using email finder tools like Hunter.

backlink database

3. Crafting Tailored E-mails 

In most circumstances, a basic message asking for a backlink list database in exchange for something of value would not work because it is perceived as spammy. As a result, it is critical to developing a personalised message that will elicit a response. Your message should be tailored to the website or influencer you’re contacting, and it should explain how both sides might benefit from collaborating.

Here are a few things you can do to make your message more impactful.

1. Prospective Market Research – Before sending out the email, conduct some research on your target audience to create a message that will resonate with them.

2. Customize Your Message – Hook your prospects by crafting your message to match their needs. Make sure to address any unique challenges your target audience is experiencing or explain how you can assist them in meeting their goals. 

3. Send the Email at the Appropriate Time – When it comes to sending out outreach emails, timing is everything. To increase the likelihood of receiving a response, try to determine the optimal time to send the message depending on when your target audience is most likely to be active and respond.

backlink database

4. Obtain a Strong Pitch 

The outreach email must include a pitch or link request. The attention of the audience can be captured with a humorous and unique subject and introduction. The following six elements should be present in a successful link request:

1. Adopt Minimalism – Make sure that your request is as clear as possible. Every day, website owners receive a huge volume of ready to use backlink database requests. The majority of them lack the time to check them all. To improve the likelihood of a response, the pitch should be crystal clear, crisp, and scannable.  There shouldn’t be more than three sentences in one line. A link to the website you’re referencing and the source you’re using should both be included.

2. Personalize the Pitch Template. – Sticking to one template during outreach is one of the most frequent mistakes committed. The probability of gaining a backlink is lessened when a single template is used for the duration of the link-building campaign. This is due to the email’s generic appearance.

3. Make it Your Own – From the subject line to the greeting, your outreach should come off as sincere. To personalise, you must comprehend your target audience. The preservation of authenticity is crucial. It is a crucial part of outreach via cold email.

4. Create Shareable Content – Content is the most important component of a link-building effort. Even the best content strategy in the world will be essentially useless if no one is aware of it. If you don’t frequently offer in-depth material, your SEO approach should be expanded using other techniques.

5. Make a Memorable CTA – A clickable call to action should be included at the end of your email. 

5. Follow-Up 

The next step after sending an email is to wait it out. Don’t be concerned if you haven’t received a response by the next day. It’s not because your email outreach was unsuccessful. You must keep in mind that everyone is busy. Even if you send the ideal email, it may get lost among the hundreds of others they receive. After a few days, you can send them a follow-up email, but don’t bother them too much if they don’t respond. Allow ample time for them to respond. Allow one of two follow-ups before your pitch expires. If you still haven’t received a response, you can approach them with another pitch later. 

6. Track and Optimise 

Although not every attempt to obtain a free backlink database will be successful, it is critical to track your outreach attempts and assess the response rate. This will assist you in identifying areas for improvement to optimise your link-building strategy for optimal effectiveness. To automate link-building operations, track emails, and assess your progress, utilise platforms like BuzzStream or Yesware. You may create solid relationships with influencers and gain quality backlinks for your website by continuously evaluating and optimising your outreach efforts. 

backlink database

You can also read : why backlink profile is an important factor in SEO


The process of link-building may appear overwhelming at first, but if you follow the right steps, executing a successful approach will become much easier. You can reach a bigger audience by building the best backlink database for your website with patience and hard effort. Begin by researching your target audience, then deliver a customised message, follow up as needed, and track and optimise your efforts. This will assist you in developing strong relationships with influencers and obtaining useful links that will benefit your website in the long term. No matter your area of expertise, some people will be glad to assist you. However, don’t forget to follow up and maintain contact as well.